1. Introduction
This Privacy Policy describes how CodeBreakers, the official coding club of Government College of Engineering Kalahandi (GCEK), collects, uses, stores, shares, and protects personal information of its members, participants, and visitors ("Users").
By registering for club membership, participating in events, or using any CodeBreakers-operated platform, you consent to the practices described in this policy.
2. Information We Collect
We may collect the following categories of information:
2.1 Personal Information
- Full name
- Email address
- Phone number
- Academic details (branch, year, roll number, college)
- Profile photo (if submitted)
2.2 Technical & Usage Information
- Device details (type, browser, OS)
- IP address
- Activity logs on event registration platforms or club applications
2.3 Event-Related Information
- Registration details
- Project submissions
- Code files, documents, or presentations
- Attendance records
- Competition performance, rankings, and achievements
3. How We Use Your Information
Your information may be used for:
3.1 Administration & Membership
- Maintaining member records
- Verifying identity and eligibility
- Internal communication regarding meetings, updates, and announcements
3.2 Event Management
- Organizing workshops, contests, hackathons, and technical sessions
- Allocating resources and managing event logistics
- Issuing certificates, rewards, or recognitions
3.3 Communication
- Sending updates, reminders, schedules, and announcements
- Outreach regarding upcoming opportunities or collaborations
3.4 Promotion & Publications
- Sharing event photos and highlights
- Publishing achievements or project showcases
- Creating content for social media or promotional materials
3.5 Club Development
- Improving club operations, events, and member experience
- Statistical analysis and performance evaluation
We do not sell, rent, or commercially exploit your personal data.
4. Sharing of Information
We may share personal information only under the following circumstances:
4.1 Internal Use
- With club coordinators, core members, and faculty advisors
- For event administration or project coordination
4.2 Third-Party Tools
We may use third-party services for:
- Registration forms
- Certificates
- Online competitions
- Communication platforms
These third-party platforms operate under their own privacy policies. CodeBreakers is not responsible for their data practices.
4.3 Legal or Safety Requirements
Information may be disclosed if required:
- By college administration
- To comply with legal or disciplinary procedures
- To ensure safety and security of participants
We never share personal data externally without valid purpose or authorization.
5. Media, Photography & Recordings
During club activities, photographs and recordings may be taken. These may be used for:
- Event documentation
- Educational content
- Club promotions, newsletters, or social media
Users who wish to opt-out of media usage must notify the core committee in writing, prior to the event if possible.
6. Data Storage & Security
We take reasonable measures to protect your personal information by:
- Restricting access to authorized members
- Using secure platforms for data storage
- Avoiding unnecessary retention of sensitive details
However, no digital platform or transmission is 100% secure. CodeBreakers is not liable for breaches caused by third-party systems, network issues, or user negligence.
7. Data Retention
We retain user information only for as long as required for:
- Event certification
- Club records
- Academic-year reporting
- Legal or administrative obligations
Unnecessary data may be archived or permanently deleted at the end of each academic cycle.
8. User Rights
Users may request:
- Correction of inaccurate information
- Deletion of optional personal data
- Exemption from promotional materials or media use
To submit a request, contact the club via the details below. Certain academic or administrative data cannot be removed if required for official records.
9. External Links
CodeBreakers platforms may contain links to external websites or tools. We are not responsible for the privacy practices, content, or security of third-party services.
10. Updates to This Privacy Policy
This policy may be updated periodically to reflect:
- Institutional guidelines
- Legal requirements
- Club operational changes
Revisions will be posted through official communication channels. Continued participation after updates implies acceptance.
11. Contact Information
For questions, data-related requests, or concerns, contact:
CodeBreakers – Coding Club
Government College of Engineering Kalahandi, Bhawanipatna
📌 Acknowledgment
By participating in CodeBreakers or using any of its platforms, you acknowledge that you have read and understood this Privacy Policy and consent to the described data practices.